Legal notice - Disclaimer
Information
  • Your Tacs S.A. is a public limited liability company (soci�t� anonyme), incorporated and existing under the laws of Luxembourg with registered office at 5, Place du Th��tre, L-2613 Luxembourg, and registered with the Luxembourg Trade and Companies Register of Luxembourg under number B 105788. Your Tacs S.A. is authorized Chartered Accountant ("Expert-comptable") with Business Licence n. 10109463/0.

Communications
  • We will communicate with you by e-mail, post, fax or telephone. Unless you notify us otherwise in writing, we will assume that you are satisfied for us to communicate by e-mail or fax, although we cannot guarantee the security or confidentiality of such communications. It is your responsibility to ensure that communications to the fax number or e-mail address you give us are secure.

Disclaimer
  • The content of the present website is available for information purposes only, do not constitute in any manner an offer and should not be relied upon as constituting legal or other professional advice. An advice must be obtained from a qualified professional before applying the information to particular circumstances.
    The information contained in the website is provided on a purely indicative basis. No guarantee is given as to whether the information published is complete, accurate or current.
    Your Tacs S.A. will not be liable for direct or indirect losses that may arise out of the use of the present website or in consequence of action taken or refrained from in reliance on any of its contents.

Anti-Money laundering regulations and fight against terrorism financing
  • The Luxembourg anti-money laundering regulations impose obligations on us to obtain sufficient knowledge of clients, their identity, their business and the nature of funds. The rules also require us, under certain conditions, to report any suspicious activity where we know or suspect that money or property is the subject of money laundering or terrorism financing. In the event that we have any such suspicion, our obligation to report to the authorities will prevail. This legal duty overrides any duty of secrecy that we owe you as our client. We cannot accept any liability for loss where it arises as a result of any such disclosure to the authorities.

GDPR
  • PRIVACY POLICY

    YOUR TACS SA (hereinafter referred to as the "Company") offers a wide range of services (hereinafter referred to as "Services") including, but not limited to, the following:

    - Structuring advice
    - Incorporation of companies
    - Chartered accountant
    - Bookkeeping
    - Preparation of balance sheet and annual accounts
    - Consolidation of annual financial statements
    - Periodic financial reporting
    - Regulatory conformity in Luxembourg
    - Support and publication of legal documents
    - Liaison with Tax and Social administration as well as with other external services providers
    - Administrative assistance
    - Compliance with tax obligations and VAT declarations
    - Companies’ domiciliation
    - Assistance with voluntary dissolution and liquidation
    - Professional mandates such as directorships, commissaire aux comptes and liquidator of Luxembourg companies

    In the framework of the provision the Services, we believe it is necessary to pay the utmost attention to the protection of privacy.


    THE PERSONAL INFORMATION WE COLLECT

    We may need to collect your personal information for various reasons such as complying with professional obligations, fulfilling a contract, processing your files, your correspondence, or your job application, etc.

    We process the following data:

    Administrative / account data
    Billing data, sales data, supplier data

    Personal ID data
    Name, age, sex, birthdate, birthplace, marital status, nationality, Identity cards, passports, extended residence certificate, details on members in the household, lifestyle, family situation, diplomas, professional valuation, private address, business address, previous addresses, personal and business phone number, picture, bank accounts and statements, internal PIN, proxies, travel details, social contacts, accidents, events, absences, holidays, sick leaves, complaints involving data subjects, leisure, centre of interest

    Economic and Financial data
    Income, wages, salaries, bonuses, benefits in kind, financial situation, tax situation, wealth origin, pension, properties, investments, loans etc.

    e-ID (electronic identity data)
    IP address, cookies, timing of connexion, electronic signature, working hours, working time etc.

    Location data
    Travel, GPS data, GSM data

    Identity data published by public institutions
    National PIN, ID-card number, passport number, driving licence number, criminal record extract (if authorized), car registration etc.

    Physical details
    Any physical data that may be present on identity documents provided by our customers to meet the legal requirements

    Career data
    Diplomas, expertise, professional experience, publications, employment contract.

    Health data
    Certificate of sickness, long-term illness certificate, special accommodation for health reasons

    We might be aware of certain sensitive data such as union membership, biometric data (signature), sexual orientation, personal tax returns, health data, offences, criminal sentences.

    We may combine the information we collect from you with data obtained from other sources to supplement it to provide our Services and personalise our interactions with you.


    HOW DO WE USE YOUR PERSONAL DATA?

    Personal data communicated by you or by the company employing you, or legitimately received by our Company, by companies connected with it or by third parties, may be processed by our Company with a view to:

    - Providing Services.
    - Activating Services.
    - Improving Services.
    - Ensuring business operations and performance.
    - Managing contracts.
    - Customer service.
    - Managing the commercial relationship and updating the customer file.
    - Detecting, preventing and combating fraud.
    - Drawing up statistics.
    - Managing disputes and collecting debts.
    - Pay benefits.

    The personal data communicated may be processed by our Company for direct marketing purposes (commercial actions, personalised advertising, data matching, brand awareness), in order to improve knowledge of our customers and prospects and to inform them about our activities, products and services.


    HOW DO WE SHARE YOUR PERSONAL DATA?

    We share your personal data with your consent or if it is necessary to complete a transaction, to provide a product or service that you have requested or authorised, or to comply with legal obligations.
    Your personal data may be disclosed to service providers working on our behalf, acting as data processors for the Company and who may need access to personal data in order to provide customer service support or to help protect and secure our systems and services. In such cases, these companies must comply with our data confidentiality and security requirements and are not permitted to use the personal data we transfer to them for any other purpose.
    We also share your data where this is required by law, to respond to legal proceedings, to meet our obligations to the supervisory authorities, to protect our customers, to maintain the security of our Services, to protect the rights or property of the Company, for the management of disputes and debt recovery, and for the payment of services.


    TRANSFER OF DATA OUTSIDE THE EUROPEAN UNION

    Where applicable, the companies and/or persons in contact with the Company to whom personal data is communicated may be located inside or outside the European Union. In the event of data transfers to third parties located outside the European Union, the Company complies with the legal and regulatory provisions in force regarding such transfers and ensures an adequate level of protection for the personal data thus transferred, based on the alternative mechanisms put in place by the European Commission or other contractual provisions.


    HOW DO WE PROTECT YOUR PERSONAL DATA?

    The personal information we collect is kept in a secure environment.
    The people working for us are trained to respect the confidentiality of your information.
    To ensure the security of your personal data, we limit it to the strict minimum and use the following measures in particular:

    - Access and authorisation management for authorised persons and data subjects.
    - Securing workstations: anti-spam, anti-virus, leak detection.
    - Securing mobile IT.
    - Protection of the IT network and servers: encryption, back-ups, flow management, firewalls, anti-spam, double-authentication.
    - Business continuity plan.
    - Developments Supervision.
    - Protection of premises: fire detection, anti-intrusion system, physical presence at the reception.
    - Secure exchange of information.

    We are committed to maintaining a high level of confidentiality by incorporating the latest technological innovations to ensure the confidentiality of your data.


    RETENTION OF YOUR PERSONAL DATA

    We retain your personal data for as long as necessary to provide Services and carry out the transactions you have requested, or for other essential purposes such as complying with our legal obligations, resolving disputes, and enforcing our agreements. As these needs may vary according to the types of data in the context of different products, actual retention periods may vary considerably.
    The criteria used to determine retention periods include the following:

    - Necessity of conservation to provide the requested Services.
    - Sensitivity of the data collected or entrusted.
    - Specific consent or agreed limitation.
    - Legal or contractual obligation.
    - Retention policy adopted by the Company based on its legitimate interests.
    These retention periods can be:
    - 10 years for data relating to accounting, business management, purchase and sale registers, real estate and commercial leases.
    - 5 years for general company documents: shareholder resolutions, board resolutions, minutes of meetings, articles of association, shareholder registers, internal regulations, lawyers' documents, etc.
    - Up to 10 years for documents relating to human resources, employment contracts and salaries: payslips, salaries, tax, social security, overtime, bonuses, benefits in kind, severance pay, notice periods, approvals from the relevant authorities, decisions by employment tribunals, correspondence, redundancy payments, CCSS and ACD declarations, etc.
    - 3 years for data relating to accidents at work, working conditions, labour inspectorate, health and safety committee, etc.
    - 3 years for data required for emergency medical care, individual treatment agreements, degree of work incapacity, social reintegration plans, workplace accommodation, CNS declarations.


    RIGHT OF ACCESS, RECTIFICATION, RESTRICTION AND OPPOSITION

    The Company adheres to the General Data Protection Regulation EU/2016/679 on data protection and guarantees you the following rights:

    - If the processing of personal data is based on your consent, you have the right to withdraw your consent at any time.
    - You can consult your personal data, have them rectified or restricted.
    - You have the right to object to the processing of your personal data.
    - You have the right to lodge a complaint with a data protection authority.


    HOW CAN YOU CONTACT US?

    If you have any questions about the confidentiality of your data, or if you have any complaints or questions about your rights, please send your dated and signed request, together with a photocopy of both sides of your identity card, to:

    By post to the Company
    YOUR TACS SA 5 Place du Théâtre L-2613 Luxembourg
    To the attention of the Management

    By e-mail to the Company
    info@yourtacs.com

    By telephone to the Company
    0035 2 2689071

    To the National Data Protection Commission (CNPD)
    15, Boulevard du Jazz - L-4370 Belvaux - Tel: (+352) 26 10 60-1 - info@cnpd.lu

Professional secrecy
  • We are bound by strict professional secrecy rules under Luxembourg law and, accordingly, we will treat all information about your business and affairs as confidential (unless we are required to disclose any information by law or by agreement with you).

Links to third party sites
  • The present website may contain links to third party sites and the inclusion of a link in no way implies that Your Tacs S.A. agrees with the contents of the linked site. Your Tacs S.A. shall not be held liable for the contents, services, products or material offered at a website linked to present website.

Copyright
  • All material on this website is protected by copyright, subject to any rights accruing to third parties. You may not reproduce (either in full or in part), transmit (electronically or by any other means), alter, create a link to, or use the website for public or commercial use of any kind without our written permission.